Job Overview:
We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring efficiency and productivity. This is a key role that requires excellent organizational skills, strong communication abilities, and the ability to multitask effectively.
Responsibilities:
- Manage office operations, including answering phone calls, office email and preparing customer invoices/estimates
- Coordinate and schedule HVAC technician’s daily
- Manage customer relationships and oversee HVAC technician’s daily jobs
- Develop and implement organizational policies and procedures to ensure smooth office operations
- Assist with onboarding new hires
- Provide administrative support for insurance, vehicle, equipment orders, permits, business licenses, credit card purchases, receipt collection, Fleet GPS, file warranty claims, timesheet approval/review
- Utilize Invoice/scheduling software to manage daily transactions (jobs, estimates and invoices)
- Maintain employee schedules and coordinate appointments
- Communicate effectively with team members at all levels of the organization
- Effectively oversee and manage HVAC technician’s daily schedule, ensure job/estimate completion, track and manage all job follow on activity
Experience:
- Proven experience in an office management role or similar position
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Experience in event planning and coordination
- Proficient in administrative tasks such as filing, data entry, and record keeping
- Familiarity with QuickBooks and Excel or other accounting software for financial management
- Ability to develop training materials and conduct training sessions for employees
- Excellent communication skills, both written and verbal
We offer competitive compensation based on experience.
If you are a highly organized individual with a passion for ensuring efficient office operations, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Relocate:
- Brandywine, MD 20613: Relocate before starting work (Required)
Work Location: In person