Job Overview:

We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring efficiency and productivity. This is a key role that requires excellent organizational skills, strong communication abilities, and the ability to multitask effectively.

Responsibilities:

- Manage office operations, including answering phone calls, office email and preparing customer invoices/estimates

- Coordinate and schedule HVAC technician’s daily

- Manage customer relationships and oversee HVAC technician’s daily jobs

- Develop and implement organizational policies and procedures to ensure smooth office operations

- Assist with onboarding new hires

- Provide administrative support for insurance, vehicle, equipment orders, permits, business licenses, credit card purchases, receipt collection, Fleet GPS, file warranty claims, timesheet approval/review

- Utilize Invoice/scheduling software to manage daily transactions (jobs, estimates and invoices)

- Maintain employee schedules and coordinate appointments

- Communicate effectively with team members at all levels of the organization

- Effectively oversee and manage HVAC technician’s daily schedule, ensure job/estimate completion, track and manage all job follow on activity

Experience:

- Proven experience in an office management role or similar position

- Strong organizational skills with the ability to prioritize tasks and meet deadlines

- Experience in event planning and coordination

- Proficient in administrative tasks such as filing, data entry, and record keeping

- Familiarity with QuickBooks and Excel or other accounting software for financial management

- Ability to develop training materials and conduct training sessions for employees

- Excellent communication skills, both written and verbal

We offer competitive compensation based on experience.

If you are a highly organized individual with a passion for ensuring efficient office operations, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Paid time off

Schedule:

Monday to Friday

Ability to Relocate:

Brandywine, MD 20613: Relocate before starting work (Required)

Work Location: In person

F. Mechanical HVAC, LLC

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Office Manager