Administrative Assistant
Responsible for assisting HR in recruiting efforts with additional responsibilities in supporting office tasks in the workplace.
A successful Administrative Assistant is professional, polite, and attentive while also being accurate. They are prepared and responsive, willing to meet each challenge directly.
Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, they should have a genuine desire to meet the needs of others.
Responsibilities
- Aid HR department in pre-screening candidates for open positions, conducting phone screens, coordinating in person interviews until completion of HRIS and ATS setup completion
- Acting as the point of contact between the executives and internal or external colleagues
- Communicates with outside vendors and businesses to accomplish company objectives, renewing licenses for utilities, maintenance, etc.
- Uses computers to generate reports, balance sheets, transcribe minutes from meetings, create presentations, and conduct research.
- Communicate with and provide guidance for external vendors and service providers to ensure the organization or department's business needs are met.
- Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
- Prepare operational progress or status reports.
- Maintains polite and professional communication via phone, e-mail, and mail.
- Perform other job-related duties as assigned.
- Liaises between satellite offices and office manager, completing requisition forms as needed.
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Requirements
- Flexibility to work as part of a team on big projects
- Comfortable with technology, especially with social media and Microsoft Office
- Customer service experience/ability to interact promptly and professionally
- Associate’s Degree in a related field preferred
- Prior administrative experience preferred
- Attention to detail.
- Ability to effectively multitask
- Desire to be proactive and create a positive experience for others.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
Work Location: In person