The Springfield Pride Parade Organization is seeking a dedicated and detail-oriented Administrative Assistant to join our team for 20 hours per week, Monday through Friday, from 10am to 2pm. This part-time role is essential for ensuring the smooth operation of our organization and advancing our mission.

Responsibilities:

Virtual Office Management:

Ensure smooth virtual operations.
Order and manage supplies for the organization and programs.
Handle mail, emails, and phone calls.
Schedule virtual meetings, appointments, and travel.
Prepare agendas, presentations, and materials.

Data Management and Filing:

Maintain accurate records and databases.
Organize and file documents, reports, and correspondence.
Assist with data entry and analysis.
Ensure confidentiality and security of sensitive information.

Event Support:

Assist in planning and executing events, including the annual Pride Parade and related activities.
Provide logistical support such as venue bookings, equipment rentals, and vendor coordination.
Help with volunteer recruitment, training, and coordination.
Attend events to provide on-site support as needed.

Communications and Correspondence:

Draft and edit correspondence, reports, and other documents.
Respond to inquiries from stakeholders, partners, and the public professionally and promptly.
Monitor and manage Springfield Pride Parade Organization’s social media channels, website, and other communication platforms.

Financial Administration:

Assist with basic bookkeeping tasks such as processing invoices, expense reports, and reimbursements.
Maintain financial records and assist with budget tracking.
Collaborate with the finance team to ensure financial policies and procedures are followed.

Support to CEO:

Manage the CEO’s calendar, including scheduling and prioritizing appointments.
Act as a liaison between the CEO, staff, stakeholders, and external partners.
Prepare briefing materials, presentations, and reports for the CEO.
Handle sensitive and confidential information with discretion.

Qualifications:

High school diploma or equivalent; bachelor's degree preferred.
Proven experience in administrative support, preferably in a non-profit or event management environment.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite and relevant software applications.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong interpersonal skills and the ability to work well with diverse teams.
Commitment to the mission and values of the Springfield Pride Parade Organization.

Hours: Monday - Friday, 10am - 2pm (20 hours per week)

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 20 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

4 hour shift
Day shift
Monday to Friday
No nights
Weekends as needed

People with a criminal record are encouraged to apply

Education:

High school or equivalent (Required)

Ability to Commute:

Springfield, MA 01105 (Preferred)

Ability to Relocate:

Springfield, MA 01105: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Springfield, MA 01105

Springfield Pride Parade Organization

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Administrative Assistant