Reports To: CEO / Executive Leadership

Location: Chicago

Employment Type: Full-time

Job Summary

We are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and senior leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on strategic priorities. The ideal candidate is a strong communicator with excellent attention to detail, time-management skills, and the ability to handle confidential information with discretion.

Key Responsibilities:

Administrative Support:

Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements (domestic and international).
Prepare and organize agendas, meeting materials, and presentations for internal and external meetings.
Screen and respond to emails and other communications on behalf of the executive.
Handle confidential documents, reports, and financial information.

Communication & Coordination:

Serve as a key point of contact between the CEO, senior leadership, and external stakeholders.
Facilitate effective communication across departments, ensuring that information flows smoothly.
Draft correspondence, reports, and presentations as needed.
Assist in preparing briefings and reports for key meetings and presentations.

Project Management:

Track and manage various strategic initiatives, ensuring deadlines are met.
Assist in organizing and overseeing special projects, events, and company-wide initiatives.
Conduct research and compile data for decision-making processes.

Event Planning & Logistics:

Plan and execute leadership meetings, offsites, and company events.
Coordinate logistics for executive travel, speaking engagements, and conferences.

Team Support & Collaboration:

Provide support to the senior leadership team, assisting with administrative tasks and special projects as needed.
Build strong relationships with internal teams and external partners to facilitate efficient communication.

Qualifications:

Proven experience as an Executive Assistant or similar role.
Excellent organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Salesforce.
High level of discretion and confidentiality.
Ability to work independently and make decisions with minimal supervision.
Bachelor's degree in business administration, communications, or a related field is preferred but not required.

Desired Attributes:

Detail-oriented and solutions-focused.
Strong interpersonal skills and the ability to build relationships at all levels.
Proactive and adaptable, with a "can-do" attitude.
A team player with a collaborative approach

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Executive Assistant