The Membership and Expansion Coordinator is responsible for administrative tasks related to ΚΚΨ and ΤΒΣ membership education programs, Chapter discipline, and other initiatives related to Chapter operations and Petitioning Group development.
Duties and Responsibilities
Joint Duties
Chapter Support
- Communicate regularly with the National Executive Director and the National Council concerning Chapter issues and the follow up guidance provided to Chapters.
- Review and provide guidance for revisions of Chapter constitutions and other Chapter documents to National Vice Presidents for Membership and Expansion (VPME) as requested.
- Assist Chapter Officers in the filing of Chapter Personnel Reports, Fall Activity
- Reports, Initiate Registration Forms, Chapter Personnel Updates, Spring Activity Reports and Graduating Senior Reports when requested.
- Assist with the submission of Chapter Personnel Reports, Fall Activity Reports, Initiate Registration Forms, Chapter Personnel Updates, Spring Activity Reports and Graduating Senior Reports.
Chapter and Individual Discipline
- Create and send status change letters related to discipline issues involving
Chapters, and members of both ΚΚΨ & ΤΒΣ.
- Update and maintain digital and physical Chapter Files.
- Assist the National Councils and appointed investigators in the scheduling
of investigations, when needed.
- Investigate violations of Risk Management policies at local Chapters, when
appropriate.
- Communicate regularly with National Councils concerning discipline issues
and status changes.
- Assist the National Presidents and VPMEs with follow-ups to “Report a
Problems”
- Chapter Education & Membership Education Curricula.
- Serve as a point of contact in the National Headquarters for membership
education programs.
- Receive and process Membership Candidate Registration forms.
- Serve as a member of the Curriculum Committees, as needed.
Chapter Education & Membership Education Curricula
- Serve as a point of contact in the National Headquarters for membership
education programs.
- Receive and process Membership Candidate Registration forms.
- Serve as a member of the Curriculum Committees, as needed.
Petitioning Group Programs
- Communicate and assist new and potential Petitioning Groups within the
guidelines of the respective organization’s expansion program.
- Receive and distribute all Petitioning Group applications and fees to the
appropriate parties.
- Work with the VPMEs to ensure that Petitioning Groups are meeting all
requirements and deadlines of the expansion program.
- Coordinate the creation, review and approval process for petitioning
documents.
Chapter constitutions, membership cards, shingles and charters.
- Participate in the creation and updating of Petitioning Group applications,
handbooks, etc., as needed.
Tau Beta Sigma Only Duties
ΤΒΣ Chapter Visitation Assistants
- Assist in the on-boarding of new CVAs, working in conjunction with the ΤΒΣ
National VPME and the ΤΒΣ National President.
- Maintain the digital and physical files of CVA reports.
Kappa Kappa Psi Only Duties
ΚΚΨ Chapter Field Representative
- Assist in the on-boarding and selection of new CFRs alongside the National
Executive Director and the ΚΚΨ National VPME
- Work with the CFRs to summarize findings and trends for use by the
National Council Chapter Support.
- Review CFR visit reports to help identify Chapter issues.
- Assist with the on-boarding of Friend and Advocates, working in conjunction
with the ΚΚΨ National President, VPME, and any appointed volunteers.
- Perform other duties as assigned to meet the objectives of the National
Headquarters.
Qualifications
- Initiated membership in ΚΚΨ and ΤΒΣ is preferred.
- Members of other fraternities and sororities with relevant experience, or
those with an interest in student affairs work, are also encouraged to apply.
- Be detailed and creative.
- Be able to organize, set priorities, meet deadlines, and manage multiple
projects consistently.
- Exercise a clear and articulate approach to all types of communication and
problem solving.
- Working knowledge of Microsoft Office. Experience with Google Docs and
Drive products, Salesforce, and Adobe Creative Suite is desired.
- Experience in higher education or related fields is preferred.
- Must be comfortable speaking on a telephone. Experience communicating
with higher education faculty and administration is preferred.
- Background screening required.
Working conditions
The National Headquarters Membership and Expansion Coordinator position is a full-time position primarily located at the National Headquarters of Kappa Kappa Psi & Tau Beta Sigma, in Stillwater, Oklahoma. Attendance at National Conventions and occasional District Conventions is expected. Regular communication with the National Executive Director, National Councils, and other leadership is required.
