Job Title: Executive Assistant to Chief Technology Officer - Private Equity
Location: Midtown Manhattan
Position Type: Full-Time
Compensation: $85k-100k + bonus. Some flexibility is possible.
Work Schedule: 5x a week in-office
Job Overview: We are seeking a highly organized and proactive Executive Assistant to support our Chief Technology Officer and team. This role will primarily support the Senior Managing Directors (SMDs) and other senior team members, ensuring seamless administrative operations. While this is a team lead position, it is designed to provide focused support to senior leaders rather than extensive managerial responsibilities.
Key Responsibilities:
- Executive Support: Provide comprehensive administrative support to SMDs and senior team members, including calendar management, travel arrangements, and meeting coordination.
- Team Coordination: Assist in coordinating activities and communications across the corporate credit team, ensuring alignment with overall business objectives.
- Meeting Preparation: Prepare agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on action items as needed.
- Travel Management: Arrange and coordinate complex domestic and international travel itineraries, including booking flights, accommodations, and ground transportation.
- Expense Management: Manage and process expense reports for SMDs and senior team members, ensuring compliance with company policies.
- Event Planning: Organize team events, offsites, and other corporate functions, ensuring all logistics are handled efficiently.
- Communication Management: Act as a point of contact for internal and external communications, ensuring timely and accurate information flow.
- Ad-hoc Projects: Take on special projects as assigned, demonstrating flexibility and the ability to work independently.
Qualifications:
- Experience:
- Proven experience as an Executive Assistant or in a similar administrative role, within the financial services industry.
- Experience supporting senior executives, including managing complex schedules and sensitive information.
- Skills:
- Exceptional organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (e.g., Excel, PowerPoint, Outlook).
- Ability to work in a fast-paced environment and handle multiple priorities with professionalism and efficiency.
- Personal Attributes:
- Discreet, with a strong sense of confidentiality.
- Proactive and able to anticipate the needs of senior executives.
- Collaborative team player with a positive attitude.
Working Conditions:
- Schedule: In-office presence required 4x a week.
- Environment: Office-based role within a dynamic and fast-paced team.
- Compensation: $85-100k