We are seeking a proactive and organized Personal Assistant to join our dynamic HR team. This role is integral in supporting our call center operations, ensuring that HR processes run smoothly, and contributing to a positive and productive work environment. The ideal candidate will be a detail-oriented professional with excellent organizational skills and a strong ability to handle various administrative tasks efficiently.
Responsibilities:
Administrative Support: Provide comprehensive administrative support to executives or teams, including managing schedules, coordinating meetings, and handling correspondence.
Calendar Management: Organize and maintain calendars, schedule appointments, and set reminders for important tasks and deadlines.
Communication: Handle emails, phone calls, and other forms of communication on behalf of the executive or team, ensuring timely and professional responses.
Document Preparation: Prepare and edit documents, presentations, and reports as needed, ensuring accuracy and adherence to company standards.
Travel Coordination: Arrange travel plans, including booking flights, accommodations, and transportation, and prepare itineraries.
Task Management: Assist with project management tasks, track progress, and follow up on action items to ensure deadlines are met.
Research: Conduct research on various topics, compile information, and provide summaries or reports as required.
Confidentiality: Manage sensitive information with discretion and maintain confidentiality at all times.
Requirements:
Education: High school diploma or equivalent; associate’s or bachelor’s degree in a related field is advantageous.
Experience: Proven experience as a personal assistant, administrative assistant, or in a similar role; experience working remotely is a plus.
Technical Skills: Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace), communication tools (e.g., Slack, Zoom), and project management software.
Communication Skills: Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
Organizational Skills: Strong organizational skills with the ability to manage multiple tasks, prioritize workload, and meet deadlines.
Attention to Detail: High attention to detail to ensure accuracy in tasks and documentation.
Self-Motivation: Ability to work independently with minimal supervision, demonstrating self-discipline and time management.
Confidentiality: Ability to handle sensitive and confidential information with discretion.
Benefits:
Competitive Salary: Attractive compensation package based on experience and qualifications.
Health and Wellness: Comprehensive health, dental, and vision insurance plans (if applicable).
Retirement Plans: 401(k) plan with company match to support your long-term financial goals (if applicable).
Paid Time Off: Generous vacation, sick leave, and personal days to support work-life balance.
Professional Development: Opportunities for training, certifications, and career growth within the company.
Flexible Work Environment: Remote work options with flexible scheduling to fit your personal needs.
Work-Life Balance: Supportive of maintaining a healthy work-life balance with the flexibility of working from home.
Technology Support: Provision of necessary technology and tools to effectively perform remote work duties.
Collaborative Culture: Access to a collaborative and inclusive work environment, even in a remote setting.
Interested candidates should submit a resume and cover letter detailing their qualifications and experience to (jeff@theharlanco.com). The Harlan company is an equal opportunity employer and encourages applications from individuals of all backgrounds.