A dynamic, pediatric medicine corporate start-up is seeking an Executive Assistant to support the CEO. The Executive Assistant will play a critical role in ensuring the smooth operations of the newly formed executive office and provide high-level administrative support to the C-Suite.
Location: 2-3 days a week onsite in their coworking space in Needham, MA.
-looking for someone based in the Greater Boston Area and flexibility to travel 1x a quarter
Hours: 9-5 pm, with flexibility as needed after hours
Salary is commensurate with experience: $80-100k & flex $110k base for more experience + great benefits + PTO
Seeking:
- 2-4 years of EA/Administrative experience, including experience supporting C-Suite executives
- Background/knowledge in the healthcare landscape is a plus, especially within start-up organizations
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), along with travel, expense, and invoice management software systems
- Bachelor’s degree preferred
- Exceptional organizational and time-management skills in a fast-paced, dynamic environment
Responsibilities:
- Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
- Arrange travel itineraries, accommodations, and transportation for the CEO and visiting executives.
- Prepare and organize meeting agendas, materials, and minutes.
- Handle incoming correspondence, including emails and phone calls, and prioritize responses.
- Coordinate and facilitate communication between the CEO and the executive team.
- Assist the CEO in managing special projects and initiatives, as well as research, and track project progress and ensure timely completion of tasks.
- Oversee the maintenance of the executive office and team, ensuring a professional and organized environment.
- Order office supplies and manage inventory.
- Organize, manage and submit expense reporting and reimbursement for CEO and executive team.
- Coordinate with IT and other departments to address office needs and technical issues.
- Ad hoc tasks as needed, including secondary support to the executive team CMO, COO, and future CPO
Please submit your resume to apply!
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