We are looking for a talented Transaction Coordinator for Top-Producing Agent in Luxury Real Estate in Miami Beach, FL to join a top-ranked Real Estate team.
This is a supportive, hands-on role and you will be expected to be a dedicated colleague in assisting with administrative duties while maintaining a high level of professionalism.
Responsibilities of a Transaction Coordinator:
- Maintain office organization and procedures for high volume of sales
- Upload listings into Matrix (MLS)
- Prepare listing agreements and provide team lead with listing support
- Ensure real estate sales and rental contracts are processed properly and in a timely manner with attention to detail
- Oversee transactions from Contract to Closing
- Communicate with Clients, Banks, Attorney and others that touch real estate transactions as well as timely communication with Team Lead
- Collection and processing of deposits
- Coordinate wire transfers and track receipts
- Maintain tracking spreadsheet and calendar
- Follow through of all contingencies
- Issues commission payments to sales agents, while tracking referral payments, agent fees, loans and deductions
- Ensures all commission calculations are correct and meets company and regulatory policies
- Oversee and submit payroll (ADP)
- Assist in various administrative duties
Qualifications of the Transaction Coordinator:
- 3+ years min. of real estate transaction, listing or assistance exp. (Real estate transaction knowledge/experience is a MUST).
- Real Estate License (preferred)
- Must be organized and pay close attention to detail
- Analytical and follow up skills
- Ability to establish priorities and meet deadlines
- Ability to work independently on assigned tasks as well as accept direction on assignments
- Amiable, calm and focused performance under pressure
- Exceptional verbal and written communication skills
- Background or knowledge of real estate industry, transaction coordination, titles and mortgages preferred
- High School Diploma or GED required, preferable some college experience
Key Software Proficiency of the Real Estate Transaction Coordinator :
- MS Office (Word, Excel, Outlook, Powerpoint)
- Real Estate Software (preferred): MLS, Dotloop, DocuSign, Dropbox, Form Simplicity
About the team:
This highly-integrated tight-knit team of Top Producers is passionate about real estate and pride themselves on providing a genuine, intuitive, and full-service real estate experience. They are as unwavering in their focus and commitment to their clients as they are to the local communities they proudly serve. Their team blends extensive real estate knowledge, professionalism, honesty, and integrity into their business to benefit buyers and sellers with high-class service. Their ongoing success in the industry is a credit to their passion for their work. We’re looking for someone who shares that passion!
The Details:
Hours: Full-time, 9:00am-5:00pm M-F required
Location: Miami Beach, FL.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
Schedule:
Ability to commute/relocate:
- Miami Beach, FL 33139: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Transaction Coordinator: 1 year (Required)
Work Location: In person