ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join our team. As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office.

Responsibilities:

Answer and direct phone calls in a professional and courteous manner
Manage emails, letters, packages, and other forms of correspondence in a timely manner
Schedule appointments and dispatching of service personnel
Take detailed messages and ensure they are delivered promptly to the appropriate person
Conduct clerical tasks such as filing, photocopying, and organizing documents
Assist with organizing company events and meetings
Maintain office supplies and organization
Assist with basic bookkeeping tasks such as data entry and invoice processing
Perform other administrative duties as assigned
Welcome visitors and direct them appropriately
Maintaining the cleanliness of the office environment
Payment collections, account follow-up, reconciliation of outstanding accounts, and producing statements

This position has the potential to be full-time or part-time for the right candidate

Requirements

Requirements:

Proven experience as an Administrative Assistant/Receptionist or in a similar customer-facing role
Comfortable with Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Google Drive, etc)
Excellent verbal and written communication skills
Exceptional organizational skills and attention to detail
Ability to handle multiple tasks and prioritize effectively
Strong interpersonal skills and ability to work as part of a team
Professional and friendly demeanor
Ability to maintain confidentiality and handle sensitive information
Prior experience in a mechanical or construction-related industry is a plus

Benefits

The below benefits are available after a 90 day probationary period for full-time employees only:

Health Insurance
Paid time off
Company paid AD&D policy
Company paid long-term disability
Short-term disability
Paid lunch
Vision Insurance
Dental Insurance
Company matching SIMPLE IRA
Caring culture and environment
Pay based on experience; expected range of $16-$20 per hour

ThermalTran Mechanical

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Administrative Assistant/Receptionist