Job Description:

Responsible for gathering information from bid documents and prepare requests for pricing to be sent to various vendors. Receive quotations from vendors, verify them for accuracy and construct spreadsheets to provide Estimators and Project Managers with accurate information regarding project specific items. Support Estimator and Project Manager requests for product pricing and data. Assemble product submittals and submit them to third parties for review. Process approved submittals, and make corrections as noted, when required. Assemble Operations and Maintenance Manuals in a timely fashion for project turnover. Receive material requests from field electricians and process requests and schedule deliveries of requested materials. Enter purchase order information in accounting system and issue purchase orders to various vendors.

Principal Duties:

· Verifies purchase requisitions by comparing items requested to scheduled list; clarifying unclear items; recommend alternatives when provided.

· Collaborate with project managers, engineers, and other team members to determine project needs and requirements.

· Conduct market research to identify reliable suppliers and maintain a comprehensive supplier database.

· Evaluate supplier proposals, negotiate pricing and terms, and make purchasing decisions in accordance with company policies and budget constraints.

· Place orders for electrical equipment, materials, and supplies, ensuring timely delivery and adherence to project timelines.

· Monitor inventory levels and manage stock levels to avoid shortages or excesses.

· Coordinate with suppliers and internal teams to resolve any issues related to delivery, quality, or pricing discrepancies.

· Maintain accurate purchasing records, including purchase orders, invoices, and delivery receipts.

· Stay updated with industry trends, new products, and market conditions to ensure competitive sourcing.

· Forwards available inventory items by verifying stock; scheduling delivery.

· Prepares purchase orders while verifying specifications and price; obtain recommendations from suppliers for substitute items; obtain approval from purchasing agents.

· Obtains purchased items by forwarding orders to suppliers, monitoring and expediting orders.

· Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.

· Authorizes payment for purchases by forwarding receiving documentation.

· Keeps information accessible by sorting and filing documents.

· Updates job knowledge by participating in educational opportunities.

· Accomplishes purchasing and organization mission by completing related results as needed.

· Assembling project submittals and submitting to the appropriate parties

· Preparing Operations and Maintenance manuals for project turnover.

General Information:

The ideal candidate must have a strong understanding of materials and supplies for electrical industry. Possess excellent communication and negotiation skills, and the ability to work effectively in a demanding environment. Works closely with all Estimators, Project Managers and other field personnel while taking direction from the appropriate department supervisor.

Minimum Qualifications:

· 5 years experience in the electrical construction or related purchasing field

· Computer proficiency, including Microsoft Office Suite. Experience with construction accounting software a plus.

· Working knowledge of product submittals and manufacturers data sheets.

· Excellent organizational, oral, written, and interpersonal skills required, must be an initiative-taking individual. Able to work unsupervised for periods of time.

· Collaborator in a small office environment.

· Strong customer service mindset and approach to business.

· Detailed oriented, must have the ability to prioritize work, analyze information, identify discrepancies, and meet deadlines.

· Strong problem solving, troubleshooting, and negotiating skills required.

· Valid driver’s license

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Profit sharing
Vision insurance

Schedule:

8 hour shift
Monday to Friday
On call

Education:

High school or equivalent (Required)

Experience:

Purchasing Electrical: 5 years (Required)

Work Location: In person

ALBARELL ELECTRIC INC

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