Description:

The Manager, Meetings & Events will partner with internal clients and drive the AD experience through creative development of a variety of AD’s largest and most impactful Meetings & Events. This position will be responsible for creating effective, memorable meetings and events throughout all phases of the event lifecycle.

The AD Meetings & Events Team delivers value-added programs for our members and affiliates through consistent, cohesive experiences. This individual must have the ability to think outside the box, with high style and standards. They will drive the development and execution of the events, ensuring that the events run seamlessly on time, on budget and on brand, leaving a lasting, positive impact for all involved.

Primary Responsibilities:

Experience developing and managing all aspects of largescale events; Spring Network Meetings, North American Meetings, Member Conferences.
Effectively collaborates with Divisional Leadership and cross-functional teams to understand objectives, audience, and desired outcomes with a positive, professional, service-oriented attitude.
Manage all phases of the event lifecycle including sourcing, contracting, registration, logistics, project management, onsite implementation, and financials.
Work in partnership with Senio Manager, Venue Sourcing to source, select and present options that are in line with AD standards.
Assess and make recommendations that enhance the overall attendee experience through presentation style, venues, networking opportunities and more.
Think strategically to build events that ensure each experience is unique and stands out in our industry.
Develop, manage, and implement production schedules and staff plans for each meeting and event. (Including security walk through, transportation plan, creative & printed materials, etc.)
Responsible for generating event timelines, meeting schedules, and to help manage clients through the project planning and approval process.
Create and manage custom websites for events using Cvent’s software.
Ensure quality control for all conference deliverables, including proofreading and design approval. Ensure brand standards across all divisional events.
Prepares reports, as required, for assignments including post-event summaries and ROI.
Oversee event setup, registration, and on-site management. Recruiting in advance for assistance from other associates as necessary.
Anticipate and mitigate potential risks related to events.
Other duties as assigned.

Requirements:

Strong attention to detail required.
Excellent written and verbal communications
Ability to manage projects effectively, gracefully, independently and under tight deadlines.
Creative problem solving.
Excellent interpersonal skills and an enthusiastic, positive attitude.
Strong organizational skills.
Superior professionalism and judgment.
Goal and results oriented.
Excellent “follow-up” skills.
Self-starter works with minimal day-to-day supervision.
Excellent customer service abilities
Ability to develop and sustain strong positive relationships, internally and externally.
Initiative - can take ownership of a project or assignment and see it through to completion without being guided with step-by-step directions.

Qualifications:

4-7 years of relevant meeting planning experience strictly required.
Proficiency in meeting registration Cvent software strongly preferred.
Experience negotiating and reviewing contracts preferred.
Associate or bachelor’s degree is preferred, but not required.
Intermediate proficiency in Microsoft® Outlook, Excel, Word, and PowerPoint
Proficient in managing budgets and tracking expenses.
Certified Meeting Planner (CMP) designation preferred but not required.

Additional Comments:

The position is based out of our corporate office in Wayne, PA, where we have a hybrid work schedule (Tuesdays, Wednesdays, Thursdays in the office with Mondays and Fridays remote optional).
ADs standard business hours are 8:00AM – 5:00PM.
Travel Required: approximately 50% with occasional evening and weekend hours.

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Manager, Meetings & Events